Product category and size mix
State whether the requirement is cabin, medium, large or a multi-size assortment. If the exact dimensions are fixed, provide them. If they are not, state the intended travel use and channel so the manufacturer can recommend an appropriate platform.
Estimated quantity
Give the expected quantity and clarify whether it is total, per size, per colour or per SKU. Even a range is useful at the first stage because it helps the supplier choose the right production route and identify any customisation constraints.
Target delivery window
Share the final delivery date or required window, not only the date on which you hope to place the order. The supplier needs to reserve time for artwork, sampling, approvals, production and dispatch.
Branding and customisation depth
List the elements that are required: logo, shell colour, lining, branded components, packaging, barcodes or new mould development. Separate “must have” items from “nice to have” items so the manufacturer can present realistic options.
Budget band
A budget range helps eliminate product routes that are commercially misaligned. If the final budget is not approved, state the intended tier - economy, mainstream, premium or executive - and ask for scenarios.
Destination and logistics
Tell the supplier where the goods need to go and whether delivery is single-location, multi-city, export or event-specific. Packing and dispatch planning can change depending on the destination model.
Reference products and artwork
Attach reference products only to explain the desired direction, not to ask for an unexamined copy. Supply vector logo artwork and brand colour standards when available. The better the input files, the cleaner the first sample.
What happens after the RFQ
The first response should confirm feasibility, questions, sampling route, indicative commercial position and timeline. It does not need to pretend every detail is final. A good RFQ creates the foundation for a disciplined sample and approval process.